Veeam Data Cloud as a pillar of protection for Microsoft 365

Veeam Data Cloud has become a key component for organizations that rely on Microsoft 365 and need more than just availability: they need real backup, reliable recovery, and control over their data.

Today, Microsoft 365 services such as Exchange Online, OneDrive, SharePoint, Teams, and Entra ID are critical to daily operations. However, there is often confusion: availability is not the same as backup.

Microsoft guarantees that its services are available, but the responsibility for protecting data lies with the customer. Accidental deletions, human error, misconfigured retention settings, security incidents, or regulatory requirements can leave an organization without the information it needs to operate or audit.

In this context, Veeam Data Cloud for Microsoft 365 emerges as a clear, mature alternative that is aligned with the needs of the corporate market in Latin America.

What is Veeam Data Cloud for Microsoft 365?

Veeam Data Cloud for Microsoft 365 is a SaaS backup and recovery service designed specifically to protect Microsoft 365 environments. It covers:

• Exchange Online
• OneDrive for Business
• SharePoint Online
• Microsoft Teams
• Entra ID identities (Azure AD)

The entire service is fully managed by Veeam, eliminating the need for the company to manage infrastructure, storage, or complex configurations.

From a single platform, organizations can ensure:

• Automatic backup.
• Granular restoration.
• Protection against ransomware.
• Retention in accordance with internal and regulatory policies.

The invisible risk in Microsoft 365: beyond ransomware

When it comes to data protection, ransomware is usually the first scenario that comes to mind. However, in Microsoft 365, the most common risks are usually others:

• Accidental deletion of emails or files.
• Overwriting critical information.
• Errors in retention policies.
• Employees leaving without prior backup.
• Retroactive audit or compliance requirements.

In all these cases, if there is no independent backup, recovery may be partial or impossible.

Veeam Data Cloud acts as a second line of protection, separate from the production platform, allowing you to go back in time accurately and quickly.

How does Veeam Data Cloud work as a SaaS service?

One of the main differentiators of Veeam Data Cloud is its true SaaS model.

100% managed infrastructure

• Backups are stored in Microsoft Azure, in Azure Storage (Blob) containers.
• The entire operation (storage, retention, encryption, redundancy) is managed by Veeam.
• The customer does not need:
  • Their own Azure account.
  • To configure storage.
  • Pay additional costs to Microsoft.

Security by design

• AES-256 encryption in transit and at rest.
• Logical spaces isolated by tenant.
• Redundancy within the selected region (LRS or GRS depending on the plan).

Geographic location of the backup

When creating the tenant, the storage region is defined:

• United States.
• Europe (Netherlands, Germany, United Kingdom, France, among others).
• Asia-Pacific.
• Brazil / South Central US (usually for LATAM customers).

This allows compliance with data residency policies and regulatory requirements.

Licensing models: understand to make better decisions

To access Veeam Data Cloud software, you can choose from different plans that adapt to different operational realities.

Flex Plan

• Focused on control and flexibility.
• Protects Exchange, OneDrive, SharePoint, and Teams.
• Fixed or Variable mode.

In this plan, a rule is applied whereby “the license is only active if there is at least one restore point in the last 31 days” for that account. In other words, if no backup has been made of that account in the last 31 days, the license is automatically revoked and does not count.

Express Plan

• Simpler alternative.
• Designed for basic protection scenarios.

#H3 Premium Plan

• Includes all of the above.
• Adds advanced capabilities such as:
  • Greater compliance with the 3-2-1 rule.
  • More robust recovery options.
  • More demanding continuity scenarios.

Which users and objects consume licenses?

One of the most confusing points is how licenses are consumed.

In Veeam Data Cloud for Microsoft 365, licenses are assigned per protected user, considering:

• Exchange Online mailbox.
• OneDrive for Business account.
• User’s personal SharePoint site.

Objects that do not consume licenses

There are exceptions to objects that consume licenses. These include:

• Non-personal SharePoint sites (team sites, collaboration sites).
• Teams objects (on their own).
• Shared or resource mailboxes without a Microsoft 365 license.

This approach prevents overpaying and allows you to design protection aligned with actual usage.

Storage included and fair use policy

A key differentiator of Veeam Data Cloud is that storage is included in the subscription.

• There is no separate charge for storage.
• There are no hidden fees.
• The price includes software + storage.

Fair Use Policy

Veeam defines an expected average consumption of:

• ~50 GB per licensed user

If an organization consistently exceeds that average, Veeam may:

• Contact the customer.
• Adjust the plan.
• Propose additional storage.

In practice, this allows for predictable costs with no surprises.

Cases where Veeam Data Cloud makes a difference

Some common scenarios where this service is key:

• Companies that need to recover emails or files deleted months ago.
• Organizations subject to regulatory audits.
• Environments with high staff turnover.
• Need to isolate backup in the event of security incidents.
• IT looking to reduce operational load and complexity.

Frequently asked questions about Veeam Data Cloud for Microsoft 365

Doesn’t Microsoft back up Microsoft 365?

No. Microsoft offers availability and some retention capabilities, but not independent backups or advanced recovery.

Do I need technical staff to manage it?

No. It is a SaaS service fully managed by Veeam.

Can I restore just one file or email?

Yes. Restoration is granular, by object, user, or point in time.

Is it suitable for regulatory compliance?

Yes. It allows you to respond to audits, e-discovery, and retention requirements.

Veeam Data Cloud and Wezen’s role as a strategic partner

Adopting Veeam Data Cloud is not just about activating a service. It involves designing a protection strategy aligned with the business.

At Wezen, we support organizations in:

• Correctly sizing the service.
• Defining backup and retention policies.
• Aligning with compliance and operational continuity.
• Frictionless implementation.
• Long-term support and best practices.

Because protecting Microsoft 365 is not an isolated technical decision: it is a strategic business decision.

Do you want to validate whether your Microsoft 365 environment is truly protected? At Wezen, we help you evaluate, design, and implement a solid backup strategy with Veeam Data Cloud, tailored to your operational and regulatory reality. Write to us.

Image: generated by IA (DALL·E 3 – GPT-4o), OpenAI, 2026.

Sources consulted:

• Microsoft 365 Backup: Protect & Recover Your Data | VEEAM. (s. f.). Veeam Software. URL